Weddings by Sonali — Inventory Management System
Eliminated spreadsheets and handwritten notes by giving the team full inventory visibility before committing to new events.
Outcomes
What changed.
- 01
Real-time inventory across dozens of concurrent events
- 02
No more double-booking items between overlapping weddings
- 03
Staff can answer 'do we have this?' in seconds, not hours
01 · The problem
What we walked into.
A wedding décor business runs dozens of events per season — each one claiming hundreds of items from a shared inventory. The team was tracking availability in a spreadsheet that nobody fully trusted, plus handwritten notes stapled to event folders.
Missed items meant panicked morning-of-event purchases. Double-booked items meant broken promises.
02 · What we built
The shape of the system.
An inventory-first system:
Items
tracked by SKU, with quantity on hand and quantity available by date range.
Events
claim items for their date window; the system enforces availability in real time.
Staff view
for the warehouse team shows what's going out today, what's coming back, and what's flagged for repair.
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